[{"data":1,"prerenderedAt":77},["ShallowReactive",2],{"help-en-units-import":3},{"art":4,"related":64},{"slug":5,"title":6,"desc":7,"blocks":8},"units-import","Communities, units and Excel import","Create your property, add room types and units one by one, or import all your units from an Excel file.",[9,12,18,20,23,29,32,34,38,40,47,49,51,53,55,62],{"t":10,"html":11},"p","BaanHost works with three building blocks:",{"t":13,"items":14},"ul",[15,16,17],"\u003Cb>Community\u003C\u002Fb>: one property, such as a hotel, a guest house or a group of villas. Address, currency, country rules and payment methods are set per community.","\u003Cb>Unit\u003C\u002Fb>: one room, villa or apartment that can be booked.","\u003Cb>Room type\u003C\u002Fb>: a group of identical units that share rates and are sold as one room type on the channels.",{"t":10,"html":19},"On a phone, these screens are under \u003Cb>More\u003C\u002Fb>. On a tablet, \u003Cb>Communities\u003C\u002Fb> and \u003Cb>Units\u003C\u002Fb> are in the side menu and \u003Cb>Room types\u003C\u002Fb> is under \u003Cb>Settings\u003C\u002Fb>.",{"t":21,"html":22},"h2","Create a community",{"t":24,"items":25},"ol",[26,27,28],"Open \u003Cb>More\u003C\u002Fb> → \u003Cb>Communities\u003C\u002Fb> and tap \u003Cb>+\u003C\u002Fb>.","Enter the \u003Cb>Community name\u003C\u002Fb> (required) and, if you like, the location and currency. Tap \u003Cb>Save\u003C\u002Fb>.","Open the community again (pencil icon, or ⋮ → \u003Cb>Edit\u003C\u002Fb> on small phones) to fill in \u003Cb>Property type\u003C\u002Fb>, \u003Cb>Country\u003C\u002Fb>, \u003Cb>Default cleaner\u003C\u002Fb>, \u003Cb>House rules\u003C\u002Fb> and the \u003Cb>Payment methods\u003C\u002Fb>. Some of these fields are saved only when you edit an existing community.",{"t":30,"html":31},"note","\u003Cb>Owner\u003C\u002Fb> and \u003Cb>Manager\u003C\u002Fb> can add, change and remove communities and units. Other roles can only look.",{"t":21,"html":33},"Add room types",{"t":24,"items":35},[36,37],"Open \u003Cb>More\u003C\u002Fb> → \u003Cb>Room types\u003C\u002Fb> → \u003Cb>Add room type\u003C\u002Fb>.","Enter the \u003Cb>Room type name\u003C\u002Fb>, the \u003Cb>Base rate\u003C\u002Fb> per night and the \u003Cb>Capacity\u003C\u002Fb>. Tap \u003Cb>Save\u003C\u002Fb>.",{"t":21,"html":39},"Add units",{"t":24,"items":41},[42,43,44,45,46],"Open \u003Cb>More\u003C\u002Fb> → \u003Cb>Units\u003C\u002Fb> and tap \u003Cb>+\u003C\u002Fb>. If there is no community yet, BaanHost asks you to create one first.","Choose the community and enter the \u003Cb>Code\u003C\u002Fb> (required, for example 101 or V3) and a \u003Cb>Name\u003C\u002Fb> if you want one.","In \u003Cb>Room type group\u003C\u002Fb>, type the name of the room type. Typing a new name creates that room type.","Optional: \u003Cb>Nightly rate\u003C\u002Fb> (used when the unit has no room type), \u003Cb>Default deposit\u003C\u002Fb>, \u003Cb>Door code\u003C\u002Fb> and \u003Cb>Access note\u003C\u002Fb>. The door code and access note can be sent to guests in messages.","Leave \u003Cb>Active\u003C\u002Fb> on and tap \u003Cb>Save\u003C\u002Fb>.",{"t":10,"html":48},"To change several units at once, tap \u003Cb>Select\u003C\u002Fb>, tick the units and choose \u003Cb>Edit fields\u003C\u002Fb>.",{"t":30,"html":50},"A unit you no longer rent out cannot be deleted once it has history. Open it and turn \u003Cb>Active\u003C\u002Fb> off instead. Inactive units cannot be booked and do not count towards your plan's unit limit.",{"t":21,"html":52},"Import units from Excel",{"t":10,"html":54},"Only owners and managers can import.",{"t":24,"items":56},[57,58,59,60,61],"Open \u003Cb>More\u003C\u002Fb> → \u003Cb>Import \u002F Export\u003C\u002Fb>. On a tablet it is in the side menu.","Under \u003Cb>Import\u003C\u002Fb>, find \u003Cb>Units\u003C\u002Fb> and tap \u003Cb>Template\u003C\u002Fb> to download the Excel template.","Fill in one row per unit. Required columns are marked with *: \u003Cb>community_name\u003C\u002Fb> must match an existing community exactly, and \u003Cb>code\u003C\u002Fb> must be unique within that community. Optional: name, default_rent (monthly rent), default_deposit and the owner columns. Row 2 is an example: write over it.","Tap \u003Cb>Choose file\u003C\u002Fb> and pick your file. Only .xlsx files are accepted.","BaanHost shows how many rows were imported. Rows that could not be imported are listed under \u003Cb>Failed rows\u003C\u002Fb> with the reason. Fix those rows and import only them again; the rows that worked are already saved.",{"t":30,"html":63},"The template's column titles are in Chinese with an English key above each one. BaanHost reads the English key, so you can reorder the columns. Rows above your plan's unit limit are not imported.",[65,68,71,74],{"slug":66,"title":67},"pricing","Rates and the rate grid",{"slug":69,"title":70},"import-bookings","Import your existing bookings",{"slug":72,"title":73},"payments","Payment methods and the guest payment page",{"slug":75,"title":76},"staff-roles","Staff, roles and permissions",1791101550571]